With our MobileSOP system, any trading representative/mercherdizer or seller (filedforce) can use his/her tablet PC or communicator to perform basic functions of retail audit, merchandizing, collection of orders from clients, payment acceptance, deliveries, sales, and visiting clients by the route chart

Van sales

 

Basic tasks performed on PocketPC during van sales/ deliveries: 

  • Operation on common and industrial handhelds
  • Integration with barcode scanner
  • Van driver is fully spared of the paperwork trouble
  • Automatic support of van/truck stock status control
  • Full control of the driver's activity from the office
  • Ability to generate waybills/invoices in a few seconds
  • Dockets can be printed in the driver's cab
  • Remote transfer of daily activity results to the office and reception of all required data (lists of customers and goods, scheduled routes) from the office
  • Driver's ability to printout his/her daily reports
  • Integration with your back office/ accounting system
  • Dynamic remote monitoring over mobile reps by their managers using shirt-pocket-sized handhelds
  • Subdivision of the system users by groups 

More detailed list of supported operations on van sales:

1. Full control over van stock anytime. 
 
2. Driver's ability to conveniently upload the data to his PocketPC at the beginning of the day in office (updated list of goods, their details, prices, special prices, customers, customer balances, delivery addresses, etc.). 
 
3. Opportunity to run the formal start-of-day procedure. At this moment the list of goods the driver should upload to PocketPC for this day sales is already created. The driver previews the list of goods and can adjust it (if necessary) according to the real stock. Option for supervisor to confirm these driver's changes. 
 
4. Conducting all the daily operations with option to print each operation's dockets. 
 
5. Van stock operations: 
5.1. Adding stock to van 
5.2. Removing stock from van 
5.3. Stock check/ prompt edit 
5.4. Sudden van stock take, with option to create van stock take exception report 
5.5. Complete logging of goods relocation with reference to dockets, and its automatic transmission to back office. 
5.6. Each operation timestamp creation 
5.7. Printing the corresponding stock change dockets 
 
6. Driver-related route list support. Depending on customer's request, the route lists may be updated daily or according to the week schedule. 
 
7. Opportunity to select the customer from the route list. Preview of customer's details, delivery address, contact person names and phones. 
 
8. Opportunity to draw the driver's attention to important note on the customer (for example, note about debt, some action required at the customer's site, or optimal route description) 
 
9. Opportunity to create a list of the operations allowed for each customer and option to limit mobile rep only with these operations. For example, payment collection operation, or just goods delivery operations. The list of operations allowed for the selected customer is shown right after the customer selection either from route list or from the general list of customers. 
 
10. Opportunity to perform unsheduled visit to any customer. Additional option of customer search by his/her name or customer's code. 
 
11. Opportunity to perform various operations on customer's site with option to print the corresponding docket: 
11.1. Payment collection. Making comments on cash received; checking the customer's balance during the cash collection. 
11.2. Ordered delivery (with no price shown). The delivery details are set in back office. Driver is getting the list of goods to be delivered and able to edit it: add new goods, remove goods, change the quantity. On completion of this operation, corresponding quantity of items is removed from van stock. 
11.3. Delivery operation (with no price shown). Driver creates the list of goods and the quantity he/she should unload at the customer's site. The system is automatically controlling the driver's actions to prevent the delivery of more items than present in van stock. 
11.4. Ordered priced delivery (with price shown, but without payment collection). The delivery details are set in back office. Driver is getting the list of goods to be delivered and able to edit it: add new goods, remove goods, change the quantity. On completion of this operation, corresponding quantity of items is removed from van stock. The prices are being printed in resulting docket. The system is automatically controlling the driver's actions to prevent the delivery of more items than present in van stock. The prices are defined on the base of this customer's special price list. 
11.5. Priced delivery operation (with price shown, but without payment collection). Driver creates the list of goods and the quantity he/she should unload at the customer's site. On completion of this operation, corresponding quantity of items is removed from van stock. The prices are being printed in resulting docket. The system is automatically controlling the driver's actions to prevent the delivery of more items than present in van stock. The prices are defined on the base of this customer's special price list. 
11.6. Ordered invoice operation. The delivery details are set in back office. Driver is getting the list of goods to be delivered and able to edit it: add new goods, remove goods, change the quantity. On completion of this operation, corresponding quantity of items is removed from van stock. The prices and calculated VAT are being printed in resulting docket. At the end of operation payment collection is allowed. The system is automatically controlling the driver's actions to prevent the delivery of more items than present in van stock. The prices are defined on the base of this customer's special price list. 
11.7. Invoice operation. Driver creates the list of goods and the quantity he/she should unload at the customer's site. On completion of this operation, corresponding quantity of items is removed from van stock. The prices and calculated VAT are being printed in resulting docket. At the end of operation payment collection is allowed. The system is automatically controlling the driver's actions to prevent the delivery of more items than present in van stock. The prices are defined on the base of this customer's special price list. 
11.8. Stock return docket. Driver can accept the goods from customer; a special return docket is created. Return reason is entered for each item. All returns and explanations are being transmitted to back office. Stock of returns in the van is maintained automatically. 
11.9. Order collection from customer. Driver creates the customers's order and setting the delivery date. This order then is being transmitted to back office. 
11.10. Mercahdising operation (customer's stock levels checking). Driver enters the goods available on customer's site and their quantity. 
11.11. Opportunity to dynamically forecast the customer's order. Artificial raising of sales on the base of one of selected methods. We can develop an individual methodics for our customers. 
 
12. Internal lodgment. Separate recording of various denominations, coins, checks, vouchers, with optional input of operation reference number. 
 
13. Driver's ability to print the route list. 
 
14. Opportunity of full control over driver's activity anytime on the base of reports printed in the van: 
14.1. Van stock status report 
14.2. Van stock of customer's returns report 
14.3. Completed delivery/ transaction report 
14.4. Full delivery report 
14.5. Priced delivery report 
14.6. Processed invoice report with price and payment collected 
14.7. Collected payment report. Total amount calculation. 
14.8. Return docket report 
14.9. Return reason report/ analisys 
14.10. Collected order report 
14.11. Stock relocated to/ from van stock report. Complete details available for preview per each position. 
 
15. Opportunity to close the day's activity by fulfilling the mandatory end-of-day procedure (e.g. returns unload or stock control), with optional printing of certain reports. 
 
16. Opportunity to create specific consolidated reports for user's needs, for example, Stock Reconciliation Report. 
 
17. Collected data transmission to back office. 

Office server workplace provides: 

1. Data import into MobileSOP (from back office/ accounting systems) 
 
2. Data export from MobileSOP (driver/ agent/ mobile rep activity results to be processed by back office/ accounting system resulting in creation of tax notes, waybills, invoices and other dockets/reports) 
 
3. Backup copy creation for incoming data 
 
4. Backup copy creation for outgoing data 
 
5. Database maintenance 
 
6. If necessary, we can develop office reports for our customer willing to process mobile rep activity results - e.g. sales analysis per region, per representative or per goods type; prifit analysis, etc. It is to be stipulated with customer depending on his company business processes. 
 
7. MobileSOP provides Central control utility. In this utility owner can set the following: 
- Owner's details to be printed on each document 
- Install software component on PocketPC by himself/ herself 
- Disable any workplace (for example if some PocketPC is stolen) 
- Re-install workplace 
- Change login/ password for any rep/ supervisor/ administrator

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